Tutor Verification & DBS Policy

Effective Date: 01/04/2026

Introduction

At Rubicon Tutors, safeguarding and student safety are our highest priorities. To ensure a secure and trustworthy learning environment, all tutors must complete a thorough identity and background verification process, including an Enhanced DBS check.

1. Enhanced DBS Requirement

To become a tutor with Rubicon Tutors, an Enhanced DBS (Disclosure and Barring Service) check is mandatory.

This check includes verification against the children’s barred list and ensures that individuals are suitable to work with children.

The Enhanced DBS check provides a comprehensive review, including:

  • Spent and unspent convictions
  • Cautions, reprimands, and final warnings
  • Relevant police information
  • Children’s barred list status

This requirement reflects our commitment to maintaining the highest standards of safeguarding.

2. DBS Application Process

Rubicon Tutors facilitates the Enhanced DBS check for registered tutors through an authorized process.

The total cost of the DBS application is £££, which includes:

  • £££ government DBS fee
  • £££ umbrella body processing fee

Rubicon Tutors does not generate any profit from this service.

To initiate the application, tutors are required to upload at least three identity documents, including:

  • A valid Driving Licence or Passport
  • A proof of current address (e.g., utility bill or bank statement issued within the last 3 months)

All documents must be submitted securely through the Rubicon Tutors portal.

3. Processing and Verification

Our current umbrella body for DBS applications is Care Check.

The DBS verification process typically takes between 1 to 2 weeks, depending on processing times.

During this period:

  • You will be notified once your documents are received
  • You will receive confirmation once the application has been successfully submitted

Upon completion, the official DBS certificate will be delivered to your verified address.

4. Profile Activation and Visibility

Once you receive your Enhanced DBS certificate, you must upload a copy to your Rubicon Tutors account under the verification section.

After successful verification:

  • Your tutor profile will be activated
  • Your profile will become visible in search results
  • Your DBS verification status will be clearly displayed to parents and students

This transparency helps build trust and ensures a safe learning environment for all users.